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LEGALISATION
Legalisation by apostille
Documents issued by the authorities of Hong Kong or Macao need a legalisation by apostille before they can be used in Belgium or at the Consulate-General of Belgium.
In Hong Kong the apostille service is organised by the High Court, and in Macau by the Direcção dos Serviços de Assuntos de Justiça.
Hong Kong: Apostille Service Office, High Court Registry
Address: LG115, High Court Building, 38 Queensway, Hong Kong
Telephone: (852) 28254226
Fax: (852) 2524 2034
Email: apostilleserviceenquiry@judiciary.gov.hk
Macao: Direcção dos Serviços de Assuntos de Justiça
Address: Rua do Campo, n. 162, Edificio Administração Pública, 16-20 andar, Macau
Telephone: (853) 564225
Fax: (853) 318 052
Email: info@dsaj.gov.mo
Since April 3rd, 2024, any citizen with an electronic identity card (eID) can access the public eLegalization site in order to make requests for apostille and legalisation of various documents.
Which documents can be requested and submitted for legalisation/apostille?
- Electronic documents/certificates from the population register present on My FILE
- Civil status documents drawn up from March 31st, 2019 and those already migrated to the Civil Status Documents Database (BAEC)
The documents are available in different formats (copy, extract, multilingual Vienna Convention extract)
Please note: if a document has not yet been migrated to the BAEC, you will first have to request the migration of the document either from your municipality or your career consulate for registration in the population register, or from the municipality or the career consulate which drew up the original paper document.
It is the municipality or the career consular post which has drawn up the original act which will carry our the migration into the BAEC.
Processing the request
The submitted request is processed within 24 hours (during working days).
Once the file has been processed, you will receive an electronic payment request by email.
Your legalised/apostilled document will be available directly on LegalWeb once payment has been made.
TRANSLATION
If you are looking for a translator based in Belgium - a sworn translation is always signed with a scan of the signature and the digital signature of the translator. They don’t require an apostille for use inside Belgium. Sworn translations for use outside Belgium can be apostilled online by FPS Foreign Affairs, which has the specimen of their signatures.
Please refer to this website for more details: JustSearch
If you are looking for a translator based in Hong Kong - most documents that are used at the Consulate General (visa application, application of nationality,…) that are not in Dutch, French, or German need to be translated into one of these languages first. If you are in doubt whether a translation is required please contact the Consulate General first.
This list of translators below is for your reference only. You are free to contact any sworn translator of your choice.
DUTCH – FRENCH - ENGLISH - CHINESE
Multilingual Translation Services
Tel.: +852 2581 9099
Fax: +852 2581 9066
E-mail: syiu@mts.hk
Website: www.mts.hk
Orange Translations
Tel.: +852 5801 6737
E-mail: hk@orangetranslations.com
Website: www.orangetranslations.com
RWS Group
Tel.: +852 9019 1713
E-mail: hksales@rws.com
Website: www.rws.com
ASAP Translation
Tel.: +852 2264 8323
Fax: +852 3007 0628
E-mail: info@asaptranslation.com
Website: www.asaptranslation.com.hk
Dutch - English - French - German
Robin HEEMSKERK (BridgeLink translator)
E-mail: heemskerk.robin@gmail.com
Tel.: +852 6925 2537 (Whatsapp)
FRENCH – ENGLISH
Bernadette GICQUEL
Tel.: +852 9082 1547 (Whatsapp)
E-mail: bg@bgco.com.hk
Romain LEVAIRE
Tel.: +852 6573 1356
E-mail: RPL22@hotmail.fr
Ketty GROSSMAN
Tel.: +852 9466 2892
E-mail: kgross3@netvigator.com
FRENCH – ENGLISH – CHINESE
Raymond LAU Hin-kwok
Tel.: +852 5303 1479
E-mail: rayhklau@netvigator.com
Joelle CHOY
Tel.: +852 9337 7678
E-mail: tphouse@netvigator.com
SO King To
Tel.: +852 9671 9456
E-mail: hi_kt@yahoo.com
