Consulate General of Belgium in Hong Kong
Home Consular services Certificates


For use at Belgian public services

Do you need a certificate to present to a Belgian administrative authority or to the Belgian social security? From now on, Belgian citizens who are registered at the Consulate General, can request this service online through the e-Consul application.

It is now possible to request the following consular certificates on e-Consul:  

  • Certificate of civil status
  • Certificate of family composition
  • Certificate of registration
  • Certificate of nationality
  • Certificate of residence (with or without previous data of residences)

This service is free of charge, but please do note that the documents are only valid for presentation to a Belgian administrative authority or to the Belgian social security.

After receiving your electronic request, the Consulate will prepare the document and make it available for you to download. Documents can be requested in Dutch, French or German.

For life certificates, you can now upload all the supporting documents on e-Consul, such as your medical report, a photo taken with a recently published newspaper, etc. The Consulate will then check, validate the life certificate and make it available for download.

For other purposes

If you need a consular certificate for other purposes, you may book an appointment and apply for the requested consular certificate at the Consulate General. 

Please see the consular fees here

Through the application Mijn DOSSIER / Mon DOSSIER / Meine AKTE, electronic certificates can be requested in the three national languages. These certificates can be printed, saved as PDF document with a digital certificate of authenticity from the FPS Home Affairs and send as attachment via email. Please find more information here in Dutch, or  French.

Attention: it is advisable to check with the recipient regarding the acceptability (an example of potential use: proof of residence for a Belgian bank). The usability of the electronic certificates abroad is not guaranteed. After all, the document does not contain a signature and can’t be legalized; there may also be a language problem.

The certificates in detail:

Certificate of residence states the date of registration in the Consular population registry and the last address or a history of all addresses registered in the National Registry file.

Certificate of registration states the date of registration in the Consular population registry (this date may differ from the date of actual arrival or departure). In contrast to the certificate, there is no address mentioned on this certificate. The certificate can, for example, be used for registration with a  Belgian commune.

Certificate of nationality confirms the possession, resp. loss of Belgian nationality.

Certificate of family composition states all household members, including non-Belgian family members . 'Household' refers to all persons, including not related, living under the same roof. The cohabitation is determined by facts and official documents issued by a local authority and / or other documents that proof the sustainable cohabitation under one address.

Certificate of civil status states the marital status as it appears in the National Registry file. When the recipient is a foreign authority, the objective must be explicitly stated and will be mentioned on the certificate. This certificate cannot be used in the context of a marriage.